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Permanent Community Impact Fund Board (CIB) Grant and Loan Program

Grants and Loans to Utah Political Subdivisions, School
Districts, and IHEs for Public Infrastructure and Services

Agency Type:

State

Funding Source:

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Utah Department of Workforce Services - Permanent Community Impact Fund Board

Deadline Date:

02/01/19 Receipt Prior to Close of Business

Description:

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Grants and loans to Utah state agencies, political subdivisions, and postsecondary institutions that are impacted by mineral resource development for the planning, maintenance, or construction of public facilities, as well as the operation of public services. Applicants requesting support for planning must contact program staff prior to applying.

The Permanent Community Impact Fund Board (CIB) is a program of the state of Utah which provides loans and/or grants to state agencies and subdivisions of the state which are or may be socially or economically impacted, directly or indirectly, by mineral resource development on federal lands. The source of funding through CIB is the mineral lease royalties returned to the state by the federal government. The CIB will consider only those applications submitted by an eligible applicant for an eligible project.

Project Eligibility:

Utah state statute authorizes the CIB to fund the following types of activities: planning, construction and maintenance of public facilities, and provision of public services.

The CIB's administrative rules further define "public facilities and services" to mean public infrastructure traditionally provided by governmental entities.

All applicants must demonstrate that the facilities or services provided will be available and open to the general public and that the proposed funding assistance is not merely a device to pass along low interest government financing to the private sector. Nothing in the statutory language precludes the CIB from considering the effect of a proposed project on "economic development" or "job creation" as long as the proposed project can be determined to fall within one of the three eligible categories.

Public Education (School Districts) Project Eligibility:

Section 35A-8-307(1)(d) UCA prohibits the CIB from funding any education project that could otherwise have reasonably been funded by a school district through a program of annual budgeting, capital budgeting, bonded indebtedness, or special assignments.

Nominally Producing/Marginally Impacted Areas:

The CIB has adopted the following guidelines placing certain limitations on the amount and type of financial assistance to be offered to applicants from areas which produce nominal amounts of mineral lease funds or are marginally impacted (directly or indirectly) by production of mineral resources on federal lands within the state of Utah.

Financial assistance will be offered as interest bearing loans.

The interest rate on these loans will be at least one percentage higher than the CIB’s benchmark interest rate at the time of application.

The term on these loans will usually be limited to 20 years.

All other statutory and programmatic requirements of the CIB will apply to these loans.

Non-Culinary Water Projects:

The CIB will not participate in the financing of non-culinary water projects where the primary beneficiaries are individuals, for profit corporations, associations, private nonprofit organizations, stock companies, or other entities not specifically defined as eligible applicants.

The CIB may determine to participate in non-culinary water projects where an eligible applicant can demonstrate that the facilities or services provided would be available to or significantly benefit the general public and that the proposed funding assistance is not merely a device to pass along low interest government financing to the private sector.

Examples:
YES: Construction of a pressurized secondary irrigation system within a town to reduce demands on treated culinary water.
NO: Construction of dam and reservoir to provide irrigation water to agricultural or industrial users or lining of canals to prevent water loss to agricultural or industrial users.

Road and Street Projects:

Street and Road addendum must be completed and submitted to the CIB with all road applications.

Solid Waste Disposal Projects:

On January 6, 1994, the Permanent Community Impact Fund Board (CIB) voted to lift its moratorium on accepting applications for funding assistance on solid waste disposal projects. However, certain policy guidelines were adopted to define the scope and nature of CIB participation in the range of solid waste disposal projects.

Solid Waste Planning Projects:

Included are feasibility studies, environmental and sitting studies, development plans, etc. Applicants are encouraged to take a regional or countywide approach to solid waste planning activities. Development of specific plans should be coordinated with the Utah Department of Environmental Quality; Division of Solid and Hazardous Waste (DSHW) to ensure compliance with DSHW regulations.

Solid Waste Disposal Projects:

Included are upgrading of existing facilities and the development of new facilities. Funding for approved applications will be provided via an interest-bearing loan. The amount and length of the loan will be determined on a case-by-case basis. However, the interest rate must be at least one-half of the most recent interest rate charged on state issued general obligation bonds. Applicants are encouraged to take a regional or countywide approach to the development of solid waste disposal facilities. Applicants will be required to establish and fund an invested replacement account as a condition to receiving a loan. Funding of approved applications will be contingent upon the project sponsor receiving the necessary permits from DSHW.

Closure of Existing Landfills:

Included is the closure of existing landfills to meet U.S. Environmental Protection Agency Regulations. Funding for approved applications will be provided via an interest-bearing loan. The amount and length of the loan will be determined on a case-by-case basis. However, the interest rate must be at least one-half of the most recent interest rate charged on state issued general obligation bonds. Funding of approved applications will be contingent upon the project sponsor receiving the necessary permits from DSHW.

Procurement Policy:

Funded entities shall follow *established procurement policies and practices which shall be consistent with Utah Code. Interlocal entities shall adopt rules or policies for the competitive public procurement of goods and services required for the operation of the interlocal entity. (Utah Code 11-13-226).

*(In lieu of established procurement policies, see Utah Code 63G-6a-101 which indicates processes used for the procurement or acquisition of supplies, services or construction.)

Capital Projects:

This category includes: a) buildings; b) equipment and systems; and c) planning or design related to item a or b. Note: Applications for planning shall be reviewed by the Permanent Community Impact Fund Board’s Rural Planning Group.

Applications for public facilities shall be submitted by the institutions in their own names. Applications will not be accepted which are submitted by a sub agency of the institution.

A. Buildings should be funded through the existing budgetary processes available to public postsecondary institutions. Application to CIB is not an alternative to circumvent review and approval by the State Board of Regents, the Utah College of Applied Technology’s Board of Trustees, the State Building Board, the Governor or the Legislature. The CIB will only consider applications for buildings when extraordinary circumstances indicate CIB participation is appropriate.

B. Equipment and systems will be only considered by CIB when no other regular funding source is available. This type of application should increase the quality and accessibility of educational opportunities available in areas of the state, which are or may be socially or economically impacted, directly or indirectly, by mineral resource development.

C. Planning or design applications relating to actual building or equipment/systems projects will carry the same requirements as those building or equipment/systems applications.

Pre-submission Requirements for Capital Projects:

In addition to CIB’s standard requirements, applicants seeking financial assistance for higher education capital projects must meet the following requirements:

A) Local Community Support - All applications must contain evidence that interested and effected parties in the local community support the project. This will include letters of support from local governments and community based organizations, public opinion polls, etc. Applications shall indicate if the proposed project is in conformity with local development plans and ordinances.

B) Coordination between Institutions - Where more than one institution is designated to serve within the same geographic area, i.e. community college/university, the application will be jointly submitted from both institutions to assure proper planning within the Higher Education System regarding the use of CIB Funds. The co-location and sharing of facilities and resources between institutions is strongly encouraged.

C) State Board of Regents Capital Planning - All applications must include a letter from the State Board of Regents assuring the proposed project fits with the scope of State Board of Regents’ projects.

D) Utah College of Applied Technology’s Board of Trustees Capital Planning - All applications must include a letter from the UCAT Board of Trustees assuring the proposed project fits with the scope of UCAT Board of Trustees’ projects.

Public Service Projects:

Section 35A-8-305(4)(a) UCA, states CIB will consider the provision of public services to include contracts funded through public postsecondary institutions for research, education, or public service programs.

These projects should be of direct benefit to impacted counties or their political subdivisions. Applications to CIB for these types of projects shall be submitted from an impacted county and approved by the county legislative body.

General land use plans developed by a public postsecondary institution for an impacted county or its political subdivisions are considered to be a public service program.

Applications for studies and research projects should be for practical or applied research directed to immediate accomplishment of traditional governmental services.

Applicants are advised that for public service project or program requests relating to public postsecondary institutions CIB and the State Board of Regents have agreed to a ten percent (10%) cap on indirect costs. A waiver of the allowed ten percent (10%) indirect costs by the public postsecondary institution may not be counted towards the required twenty percent (20%) cash contribution by the applicant.

Capital Improvement List Requirement:

The CIB's administrative rules require that all project applications be identified on a "Local Capital Improvement List" submitted annually from each county, or in the case of state agencies, from the Housing and Community Development Division (HCD). Projects not identified on a county's or HCD's list will not be funded by CIB, unless they are a bona fide public safety or health emergency or other compelling reason.

The list will contain a short term (one year) and a medium term (five year) component. A succinct one year list shall be submitted to the CIB Staff and applications for funding shall be on the one year list.

The list should contain the following items: jurisdiction, summary description, project time frame, anticipated time of submission to CIB, projected overall cost of project, anticipated funding sources.

Capital Project Applications shall be submitted by the public postsecondary institution in its own name as a state agency. These applications will be identified on the capital improvement list submitted by HCD.

Public Service Project Applications will be submitted by an impacted county. These applications will be identified on the local capital improvement list submitted by that county.

Use of Funds - Miscellaneous:

The Permanent Community Impact Fund Board (CIB) allocates funding in specificity according to the applicant’s request and scope of work. Funding is allocated for that scope of work. Reimbursements shall be for expenses within the scope of work. When the applicant has completed the contracted scope of work, remaining funds are recaptured into the Mineral Lease account.

GrantWatch ID#:

GrantWatch ID#: 175336

Estimated Size of Grant:

The current guideline for CIB participation in any given project is generally limited to a maximum of $5,000,000, regardless of grant/loan mix.

Solid Waste Planning Projects have a $25,000 ceiling on CIB participation.

Term of Contract:

All projects must proceed within a reasonable time. CIB grant contracts expire in two years at which time the applicant’s project may be deemed abandoned and the funding may be returned to the Mineral Lease accounts.

Additional Eligibility Criteria:

Grants and loans may be provided to state agencies and subdivisions of the state.

Utah state statute defines a "subdivision of the state" as being any of the following: counties, cities, towns, school districts, building authorities, special service districts, water conservancy districts, county service areas, special improvement districts, water or sewer improvement districts, and public postsecondary institutions.

Indian Tribes, individuals, corporations, associations, private and nonprofit organizations are not eligible for financing from the CIB.

The Permanent Community Impact Fund Board (CIB) may provide financial assistance to public postsecondary institutions in Utah, which includes all state supported public universities, colleges, community colleges and applied technology colleges.

Pre-Application Information:

CIB encourages shared and matching funding, but if a project funding has been authorized by the Division of Water Quality Board, the Division of Drinking Water Board, or any other funding source, it shall not be considered for alternate funding from the Permanent Community Impact Board.

Planning, study or design requests require a fifty percent cash contribution from the applicant.

Funding for solid waste planning projects will be provided on a 50/50 cash matching basis.

Applicants are advised that public service project or program requests relating to public postsecondary institutions require a twenty percent (20%) cash contribution by the applicant.

Note: Applications for municipal planning are also reviewed by the Permanent Community Impact Fund Board’s Rural Planning Group. Contact Rural Planning staff prior to applying for planning..

The CIB reviews applications and authorizes funding assistance on a Trimester basis during the state fiscal year (July 1st – June 30th).

New applications must be received by the CIB’s staff prior to close of business on the applicable deadline.

-Trimester: First
-Application Deadline: June 1
-Review Meetings: July, August, September
-Funding Meetings: October

-Trimester: Second
-Application Deadline: October 1
-Review Meetings: November, December, January
-Funding Meetings: February

-Trimester: Third
-Application Deadline: February 1
-Review Meetings: March, April, May
-Funding Meetings: June

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For applications involving municipal planning, contact:
ruralplanning@ruralplanning.org

Drinking Water Applications:

Lisa Nelson
Division of Drinking Water
195 North 1950 West
Salt Lake City, Utah 84114
(801) 536-4348
lcnelson@utah.gov

Waste Water Applications:

John Mackey
Division of Water Quality
195 North 1950 West
Salt Lake City, Utah 84114
(801) 536-4347
jkmackey@utah.gov

Agency Contacts:

Permanent Community Impact Fund
1385 South State Street ~ 4th Floor
Salt Lake City, Utah 84115
Office: 801-468-0194
Fax: 801-468-0211

Planning and Development:

Keith Heaton, Director
801-468-0133
kheaton@utah.gov

CIB Staff:

Candace Powers, Fund Manager
801-468-0131
cpowers@utah.gov

Gayle Gardner, Associate Manager
801-468-0129
ggardner@utah.gov

Brenda Brown, Program Specialist
801-468-0175
bpbrown@utah.gov

Cris Rhead, Administrative Asst.
801-468-0043
crhead@utah.gov

Rural Planning Group:

Kyle Slaughter , Planning Consultant
801-468-0135
kslaughter@utah.gov

Paul Moberly, Planning Consultant
801-468-0074
moberpaul@utah.gov

Flint Timmins, Planning Consultant
718-480-5893
ftimminsl@utah.gov

Aubrey Larsen, Planning Consultant
435-213-7026
aubreychristensen@utah.gov

URL for Full Text (RFP):

Geographic Focus:

USA: Utah