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Utah Fire Department Assistance Grant

Grants to Utah Fire Departments for Training,
Equipment Purchase, and Fire Prevention

Agency Type:

State

Funding Source:

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Utah Department of Natural Resources (DNR) - Utah Division of Forestry, Fire and State Lands

Deadline Date:

04/30/18 5:00 PM Receipt

Description:

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Grants of up to $10,000 to Utah fire departments for training, equipment, and fire protection capabilities. The purpose of this program is to help fire departments throughout the state improve capacity to respond to woodland fires. Priority will be given to requests for training activities.

The State Fire Marshal’s Office and the Utah Division of Forestry, Fire and State Lands are soliciting applications for the 2018 Utah Fire Department Assistance Grant. This collaborative effort combines federal and state assistance programs into one user-friendly program in order to assist the fire departments of Utah in improving their fire protection capabilities. Grant funds can be used to provide fire training, purchase equipment and fund fire prevention programs. However, because of changes at the national level, there are some limitations this year on the types of equipment available for purchase with these funds. This year there is particular emphasis on WILDLAND training, PPE, communication equipment, fire apparatus/equipment and fire prevention.

This grant is an excellent financial resource to help meet the requirements of Title 65 A-8. As of June 2006, county fire departments responding to wildland fires will need to meet minimum training and certification standards in order for the county to be eligible to enter into cooperative agreements with the state. A priority of this grant is to assist with the cost of training to meet these requirements.

Applications must be for the enhancement of fire prevention, fire protection services, equipment and/or training. Ambulances, paramedic training, EMT training, etc. are not within the scope of this program.

1. Priorities:

The grant committee establishes priorities, which act as general guidelines for awarding grant funds each year. While some modification occurs annually, training, personal protective equipment, and operational resources have been the main focus. Applications from departments that match their needs closely to the grant priorities generally rate highest. The committee attempts to provide aid to communities that demonstrate the greatest need.

a. The priorities for the 2018 Fire Department Assistance grant are as follows:

(1) Initial organization - This category is for a department’s initial start-up. The initial acquisition of basic safety and firefighting equipment is covered in this category.

(2) Training - Training is the key element which allows personnel to deal with life-threatening situations in a safe, effective manner. The grant will pay out-of-pocket training costs (tuition, travel, per-diem, certification fees, etc.) while the departments will be expected to provide the trainee salary, whether paid or donated, as their matching portion. Training and certification that is required to meet state and national standards is a high priority. Before submitting for certain types of training, check with the Utah Fire & Rescue Academy to see what they can offer your department. They will provide certain training at no cost and at your department. Also check with the State Fire Warden in your area and see what training they are conducting in your area. Training funds can be used for AV support equipment, curriculum, books and certification fees. In-state fire schools and training have priority over out-of-state training.

(3) Personal Protective Equipment - These items are necessary for the individual firefighter to safely conduct operations on wildland fire incidents, including protective clothing/equipment. Wildland firefighting boots can be purchased (up to $250.00) under this category. Primary consideration will be given to items which will assist in compliance with NWCG standards, the Utah Fire Department M.O.U. and the provisions of the Utah Occupational Safety and Health Act (UCA Title 34A, Chapter 6) and the National Fire Protection Association Standard on Fire Occupational Safety and Health Program. If your PPE request is for "designer" type clothing your award will be limited to the standard equivalent rate for basic Defense Logistics Agency (DLA) items of similar style. Your department will be responsible to pay the difference out of department funds.

(4) Basic Suppression Equipment and Tools - These are the items necessary for on-scene operations. Items to be considered include (but are not limited to) basic firefighting tools, appliances, hoses, nozzles and apparatus. The acquisition, transportation and buildup of federal excess equipment (FEPP) into suppression units will be considered under this priority. Primary consideration will be given to requests for items to establish basic fire protection capabilities. Thermal imaging cameras, structure PPE, washing machines, and ATV's are not eligible.

(5) Fire Prevention - Equipment and materials, wildland or structural, needed to implement fire prevention programs are included under this priority. Programs to reduce the hazard in the wildland urban interface would qualify in this category. However mitigation and treatment do not qualify under these grant guidelines, See your local Utah Forestry, Fire and State Lands Area office for more information about their fuels reduction programs. As with training, department member salary, paid or donated, required to implement prevention programs provides the matching portion.

(6) Communication - Radio equipment that helps achieve interoperability between state and federal wildland fire agencies will also be a high priority. To achieve interoperability, the communication equipment must have the narrow band function and be field programmable.

For VFA money, applicants must meet the requirement for digital radios as specified by the U.S.F.S., which must be (P25) compliant and meet the requirements for digital radios. (There will be no funding for 800 mHz radios.)

(7) Special/Other needs - This could be a need not covered in the other categories or a situation that has materially reduced the ability of a fire agency to provide basic life safety to their community. This could be repair to an apparatus or the loss of a significant portion of personal protective equipment, tools, or equipment. Refurbishment of FEPP equipment will be considered as a special need, i.e. paint to bring a FEPP vehicle into compliance.

GrantWatch ID#:

GrantWatch ID#: 181104

Estimated Size of Grant:

The maximum grant request will be $10,000 per fire department. If your grant request exceeds the $10,000 limit, your grant application will receive a lower priority when the committee rates the applications.

Term of Contract:

The grant funds must be spent and documentation submitted by November 30, 2018. Grant money not spent by this date will be reallocated to other fire service organizations. (DLA Orders must be submitted prior to September 30, 2018)

Additional Eligibility Criteria:

Fire departments must meet the following criteria:

(1) The fire department must be currently filing National Fire Incident Reporting System (NFIRS) reports to the Fire Marshal’s Office. (The reporting / non-reporting will be confirmed).

(2) Fire department must have at least 50% certified fire fighters or your department must have a training plan to meet the requirements of the Utah Wildland Fire Management Program (Fire Policy) or certification of fire personnel to at least Structural Fire Fighter I and/or NWCG Fire Fighter II.

(3) The fire department must be NIMS Compliant, see link to NIMS website: https://www.fema.gov/national-incident-management-system

(4) If the fire department has possession of FEPP (Federal Excess Personal Property), the equipment must be compliant with Federal guidelines and pass State Inspection. If the equipment is not compliant and will not pass inspection, grant funds may be used to bring the equipment into compliance. The equipment referred to is rolling stock, which includes: vehicles, trailers and heavy equipment.

(5) The fire department must be able to provide the required matching portion of the grant to cover the value of the requested items/projects. All resources are eligible for the applicant’s matching portion. This includes in-kind services (sweat equity).

(6) Applications must be for the enhancement of fire protection services, equipment and/or training. Ambulances, hydraulic rescue tools, building construction projects, EMS training, fuels mitigation projects or related projects etc. are not within the scope of this program.

Pre-Application Information:

All the sources of funding in the Utah Fire Department Assistance Grant require a match. The Utah Fire Department Assistance Grant allows you to meet your obligation for matching funds through a variety of methods including in-kind services. Fire suppression time is not eligible for matching portion of the grant. The use of in-kind services allows a department to use the value of their time and labor as the matching portion of the grant at $24.14 per hr. Matching funds for the Utah Fire Department Assistance Grant is 100%, which equates to a dollar for dollar match.

Completed applications need to be returned by April 30, 2018, 5:00 PM. Applications that are received after this date will not be considered.

Successful applicants will be notified by June 15, 2018.

Timeline:
-Application period: 03/29/2018 (Thursday)
-Applications due: 04/30/2018 (Monday), 5:00 PM
-Grant Committee Meeting Review Applications: 05/31/2018 (Thursday)
-Notify Departments of awards or no award: As soon as we are notified of VFA and UFRA funds. Approx. 06/15/2018 (Friday)
-Deadline to spend grant funds: 11/30/2018 (Friday), 5:00 PM
-Second Round (Spend all funds allocated for 2018): January - February 2019

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For additional information about the Utah Fire Department Assistance Grant please contact:
Shane Freeman
801-538-5501
shanefreeman@utah.gov

For technical problems with the application form contact:
Jennifer Biggs:
801-538-5465
jenniferbiggs@utah.gov

Submit applications by email to:
benhuntsman@utah.gov or UFDAG@utah.gov

Or, mail to:
Division of Forestry, Fire & State Lands Attn: Ben Huntsman
1594 W North Temple, Suite 3520
PO Box 145703
Salt Lake City, Utah 84114-5703

URL for Full Text (RFP):

Geographic Focus:

USA: Utah